The receipt and posting of the supplier invoice complete the external procurement process.
Join Axel, the Accountant of Accounts Payable, who is recording the company's short-term debts to suppliers and vendors. He ensures that all invoices received are authentic, accurate, and paid in a timely manner in accordance with the payment terms.
The logistics invoice verification functions do not include the payment or the evaluation of the open liabilities. These are tasks of financial accounting.
The supplier invoice contains generic information such invoice and delivery dates, the invoice number, supplier data, the referenced logistical documents (for example, the purchase order number or the suppliers sales order number), a list of invoiced materials with price, quantity, VAT, and description. Finally, the invoice contains terms of payment (for example, a discount when paid early) and bank details.
In invoice verification, Axel initially enters all the relevant data from the supplier’s (creditor’s) invoice, such as gross amount, value-added tax, invoice date, and reference (supplier’s invoice number).
If an invoice is entered with reference to a purchase order, the system proposes data and goods receipts for the purchase order. These values can be overwritten if other values are specified in the supplier's invoice.
If there are discrepancies between the purchase order or goods receipt and the invoice (price or quantity differences, for instance), the system warns the user accordingly and blocks the invoice so that it cannot be paid until all concerns have been clarified.
With the SAP Fiori app Create Supplier Invoice, Axel creates a supplier invoice based on the received document.
In the basic data, he selects the company code for which the supplier sent the document; he enters the gross amount, invoice date, and reference number.
He then specifies the purchase order items to which the supplier invoice relates, for example by entering the purchase order number.
In the item list, the system proposes all relevant purchase order items. Axel compares the suggested invoice items with the items in the supplier invoice and corrects the proposed values for amount, quantity, and tax code, if necessary.
In addition, the system compares the quantity and amount data of each supplier invoice item with the data of the related purchase order item. If the system detects a deviation, and this deviation is outside defined tolerances, the invoice is posted, but the invoice is automatically blocked for payment until all concerns have been clarified.
Support Axel in using the integrated search functionality to find all objects for the material. Create a supplier invoice and check whether the invoice is blocked.
